Real-World Results
See how X-PAM has transformed property management for organizations across the UK. From heritage institutions to large estate portfolios, our platform delivers measurable improvements.
These case studies demonstrate the tangible benefits achieved through our structured approach to property asset management.
Diocese of Salford
Managing a diverse portfolio of 78 churches, schools, and administrative buildings across Greater Manchester presented significant challenges. The Diocese needed to move from reactive maintenance to strategic planning.
Challenge
Spreadsheet-based tracking across multiple sites led to inconsistent data, missed maintenance, and unpredictable costs. Limited visibility into portfolio condition hindered strategic planning.
Solution
Implemented X-PAM across all properties with standardised inspection protocols. Mobile data capture enabled consistent reporting from multiple surveyors.
Results
- 32% reduction in emergency maintenance costs
- £180,000 annual savings through planned procurement
- 95% improvement in compliance tracking
- Full portfolio visibility within 6 months
"Amazing software - has helped us to better manage our properties & assets"
Senior Administrator, Diocese of SalfordHistoric Cathedral
A Grade I listed cathedral with complex heritage requirements needed to balance conservation priorities with modern maintenance needs while managing a £2.3M annual maintenance budget.
Challenge
Heritage constraints required specialist knowledge for every maintenance decision. Manual tracking systems couldn't handle the complexity of conservation requirements and regulatory compliance.
Solution
Customised X-PAM implementation with heritage-specific condition assessment categories. Integrated conservation management protocols with standard maintenance workflows.
Results
- 40% improvement in project planning accuracy
- £320,000 saved through better contractor procurement
- 100% compliance with heritage regulations
- Reduced project delivery time by 25%
"The structured approach has transformed how we manage our estate portfolio"
Property Manager, Major Cathedral
Multi-Parish Benefice
A rural benefice managing 12 churches across a wide geographical area struggled with coordination between volunteer wardens and professional maintenance contractors.
Challenge
Remote locations and volunteer-based management made consistent monitoring difficult. Limited technical expertise among volunteers led to delayed problem identification.
Solution
Mobile-first X-PAM deployment with simplified reporting forms for volunteers. Professional contractor oversight with automated compliance tracking.
Results
- 60% faster problem identification
- £45,000 prevented emergency repairs
- 85% volunteer adoption rate
- Coordinated maintenance across all sites
"Finally, we have visibility across all our properties in one place"
Benefice AdministratorConsistent Improvements
Cost Reductions
Through planned maintenance and bulk procurement strategies
Compliance Rate
H&S and regulatory compliance across all implemented sites
Implementation Time
Average time to full portfolio visibility and reporting
Properties Managed
Heritage and commercial properties currently using X-PAM platform